Terms & Conditions

TERMS AND CONDITIONS

All students must ensure that they read the following terms and conditions of admission before they sign the application form.

GENERAL

  1. All courses at our College are open to applicants aged 18 and over.
  2. Enrolment on a course, together with the payment of the fee, constitutes a binding agreement on the student to follow the course and pay the full tuition fees. This can be either self funded or through SFA/SLC.
  3. The minimum entry requirements for each course are set out in the College prospectus, Courses Leaflets and on the College Website.
  4. The College reserves the right to change the dates, times, locations and tutors of the courses, and to make changes in regulations, syllabus, fees, etc. without prior notice. The College reserves the right to cancel or reschedule a course, or will offer an alternative course; if there is insufficient demand.
  5. The College will not facilitate any student who is in breach of the immigration rules. If a student is required by the immigration authority to leave the UK due to non/poor attendance or due to any breach of law, tuition fees paid will not be refunded.
  6. Prices are subject to change and we reserve the right to charge additional amounts to reflect any pricing changes taking effect before course commencement date(s).
  7. Study materials are not included in the tuition fees unless stated otherwise.
  8. Students who do not meet attendance requirements and do not show satisfactory academic progress, will not be permitted to enrol for another course. Students wishing to extend their visa will not be issued with a CAS number if under Tier 4 or a local student unless they: meet the course entry requirements and apply for a new course as necessary; pay the required course fees on re-enrolment; have met College’s attendance requirements, have made satisfactory academic progress and have met all other (if applicable) visa and UKBA requirements.
  9. Courses are not transferable between students.
  10. Students must keep the College informed of any change to their contact or personal details and its responsibility to do so.
  11. Behaviour that puts other students and staff at risk or in a harmful/dangerous situation will not be tolerated and may lead to expulsion from the college.
  12. If a student is unhappy with any aspect of the course or the College, the student can make a complaint by using the complaint form available at the College website or from the College reception.
  13. The information in this application form/ website/ document is correct at the time of going to print/ publishing. However, it is subject to change at any time without notice

PAYMENTS

  1. A payment of £100 in addition to the tuition fee is required as a registration fee for applicants for the College. This fee is non-refundable. This fee includes one Confirmation of Acceptance for Studies (CAS) Number for students who require a Tier 4 (General) Student visa.
  2. A payment of £50 in addition to the tuition fee is required as a registration fee for non-visa national applicants for English language courses only for the College. This fee is non-refundable.
  3. For visa national students: Once a student has been accepted on a course, a full one-year tuition fee (or the full tuition fee for courses less than 12 months) is required. All tuition fees must be paid in full before receiving any official acceptance documentation from College Of Birmingham.
  4. For non-visa national students: Once a student has been accepted on a course, a payment of at least 50% of the first year’s fee (or the course fee for courses less than 12 months) is required. The remaining balance must be paid in instalments before the end of the course. There is a charge of £50 for paying in instalments. College will agree on an instalment plan with the student before the commencement of the course.
  5. Course fees can be paid online by debit or credit card, bank transfer, in cash or by debit or credit card at the College.
  6. Where a student is sponsored by an official sponsor such as the student’s home government, the College must receive a sponsorship letter before any acceptance documentation can be given to the student.
  7. All bank charges must be paid by the student.
  8. If a payment is made via cheque, but this cheque cannot be cleared, the student will be charged a fee of £35. (We usually do not encourage cheque payments)

CANCELLATION AND REFUNDS

  1. Tuition fees are non-refundable after the commencement of the course.
  2. Students (International/Local) who do not require a visa can cancel their application provided that the College receives written notification at least two weeks prior to the course commencement date.
  3. Students who require a visa can cancel their application provided that the College receives written notification and the student has not been given a CAS Number (in case of Tier 4 student) or any other acceptance documentation. In such a case, the College will refund any paid fees apart from the registration fee.
  4. Once a visa national student has been given a CAS Number (in case of Tier 4 student) or any other acceptance documentation issued by the College, no refunds or course deferrals are permissible, except in the case of visa refusal subject to meeting the criteria detailed in the next point.
  5. If a student has been refused a visa to enter the UK, the fee paid will be refunded within reasonable time from the request date, apart from the sum of £100 to cover administrative costs, provided the following conditions are met:
  6. The student has not entered the UK.
  7. The student has completed the College’s refund form available from the Admissions Office.
  8. The student provides the College with the original visa refusal letter issued by the British Immigration Authorities/ UKBA/ Home Office.
  9. If the student has submitted an appeal/administrative review, the fee will only be refunded once the College receives documentary evidence that the appeal/administrative review has been dismissed.
  10. All original documents and receipts for fees paid issued by the College have been returned to the College.
  11. If a student’s visa has been refused due to forged documents or any other breaches of the immigration law, there is no refund.
  12. If the student has obtained a visa using the College’s official documents and then decided not to follow the course at the College, fees paid will not be refunded.

COURSE DEFERALS

  1. Students who do not require a visa can defer their course once, provided that the College is informed by the student in writing at least one week prior to the course commencement date. Students who require a visa (in case of Tier 4 student) can defer their course once, provided that the College has received written notification and has not provided the student with a CAS Number or other official acceptance documentation for their visa application.

ACCOMODATION

  1. College Of Birmingham will, if requested, arrange homestay accommodation through any estate agents it might know to help students find an accomodation. A deposit of £50 is required to secure the booking. A letter stating that accommodation will be arranged by the College can only be obtained once the deposit has been paid. The minimum stay at the accommodation arranged is two weeks or would depend upon the estate agents tied up with. The student must complete an accommodation booking form to secure accommodation either through the college or with the estate agency. For options and the booking form, the student should contact the Reception desk.
  2. If a student does not book accommodation, it will be the student’s responsibility to make their own accommodation arrangements. Our Admin Officer will be able to assist by providing the contact details of suitable accommodation.

AIRPORT PICKUP

  1. The College will, if requested, arrange airport pick up. The student must complete an airport pick up booking form available from the Reception desk.

AWARDING BODY REGISTRATIONS AND EXAMS/ ASSIGNMENTS

  1. Awarding body registration and exam/assignment fees are not included in the tuition fees, unless stated otherwise. However, it is compulsory for students to register with the awarding body of their course and participate in external exams/assignments on the dates set by the awarding body.
  1. It is the student’s responsibility to ensure that external examination/assignment entries are submitted on time to the appropriate examining body, and that registration/examination/assignment fees for the examination board are paid in full. (if self funded).
  1. Students who fail to pass an exam/assignment may re-sit twice. Any re-sits must be authorised prior to them taking place by the Academic Committee and the College’s UK Border Agency Level 1 or Level 2 Users in the case of TIER 4 students.

ATTENDANCE

  1. Every student agrees to maintain regular attendance. Any absence must be reported to the College in writing.
  2. Overseas students on a student visa are required to attend a full-time course of a minimum of 15 hours per week (day-time study). If a Tier 4 student misses ten expected consecutive contacts, the student’s low/non-attendance will be reported to the UK Border Agency and the student will be expelled from the College.
  3. The College will not provide any official documentation (e.g. attendance reports, certificates, official letters) to students whose attendance is low.
  4. Any absence should be supported by sufficient evidence such as a medical certificate.

Please refer to the Attendance Policy on the College website for further details.

VISA EXTENSIONS

  1. Students who require a visa to study in the UK must not let their student visa expire whilst in the UK. It is the students’ responsibility to make arrangements to extend their visas. Students must make arrangements well in advance of their visa expiry date (approximately three months) if they wish to make an application for further leave to remain.
  2. To obtain a CAS Number from the College, students must make an appointment with one of the Admissions Officers of the College by contacting College reception.